Tally 9 allows users to record memorandum vouchers which is a non accounting voucher and entries through a memorandum voucher in tally 9 does not affect the accounting books.
In other words, Tally.ERP 9 does not post memorandum vouchers to ledgers, but stores them in a separate Memorandum Register.Memo vouchers can be of any kind, i.e. receipts entry, payments, sales,purchase or even journal entry You can alter and convert a Memo Voucher into a regular voucher when you decide to bring the entry into your books. Memo voucher is useful for passing temporary entry in books which are of such nature that does not affect the accounts, however the user should know and can make the regular entries for the same.
let me give you an instant example, you have issued/received post dated cheques, then you should post such cheques in the books of account through memorandum voucher entry and when the date of deposit/clearing dues, you can easily transfer from memorandum to normal receipts/payments voucher. Reversing voucher is also a kind of memorandum voucher.
Some of the uses of Memorandum Vouchers are:
Making suspense payments
Consider that a company gives its employees cash to buy office supplies, the exact nature and cost of which are unknown. For this transaction you can enter a voucher for the petty cash advance, a voucher to record the actual expenditure details when they are known, and another voucher to record the return of surplus cash.
However, a simpler way of doing it is to enter a Memo voucher when the cash is advanced, and then turn it into a Payment voucher for the actual amount spent, when the details are known.
Consider the following Example:
The Company pays its employee Rs. 1000 as petty cash advance for Office Expenses/purchase of goods or other expesnes
The following entry has to be passed.
To use Memorandum voucher, Enable the following option from F11: Accounting Features
- Use Reversing Journals & Optional Vouchers
Go to Gateway of Tally > Accounting Vouchers > Select Ctrl+F10: Memos from the Button Bar or click Ctrl+F10.
- Debit misc expenses or related accounting head for which the amount given
- Credit Cash Account
Vouchers not verified at the time of entry
If there is no clarity with the details of a voucher you are entering, you can enter it as a Memo voucher and amend it later when the details are available.
Items given for approval
Generally completed sales are entered into books. In case items are given on approval, use a Memo voucher to track and convert it into a proper Sales voucher. You can cancel/delete the memo voucher if the sale is not made.
Memorandum Voucher Register
To view all the memorandum vouchers:
Go to Gateway of Tally > Display > Exception Reports > Memorandum Vouchers.
Note: You can also view memorandum vouchers from the Day Book.
You can alter and convert a Memo voucher into a regular voucher when you decide to consider the entry into your books. Use Scenarios to see the effect of Memo entries on reports and statements.
If you use memo vouchers, then Don’t forget to share your experience with me on this matter