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Inventory entries in tally.erp 9

One of reader Akash requested me to explain the how to deal with manufacturing entries  in tally.erp 9.Many other reader esp. newbie also facing how to deal with inventory entries in tally.erp 9

Tally.erp 9 provides  a seamless and easy to manage inventory entries. but first one should understand how to manufacturing process works.

In a manufacturing company some items consumed that is called input and the item which is produced is called as output or a product which you have to sell.

So, we can conclude that suppose you are purchasing two items as raw material one is steel and second is paint so both these are will be known as input item or raw materials that is consumed in manufacturing process.

Now it will give you a new product that is painted steel. It is called the output product which you can sell in the market in other words it is a finished good.

So, the question is how to deal with the same. because Raw materials you have to purchase and hence in your incoming/stock quantity it will be recorded whenever you make a purchase voucher.

Also the painted steel (finished Goods) will be recorded in tally as outward materials whenever you account a sales vouchers.

So, how you will tally it ? that is you have to pass production entries in your tally.erp 9 whereby you have to show the raw materials as consumed and then to produce a new item that is painted steel.

You must enable inventory features in your tally.erp 9 to record these transactions.

Go to main menu of tally then select Inventory vouchers

inventory vouchers

consumption entry

manufacturing voucher in tally.erp 9

I am sure it will help to Mr. Akash and many other readers who are seeking how to record inventory transactions.

Do, let me know if you require any further information in tally.erp 9

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About the Author

Mahendra is founder and CEO of the I Vision Infotech, Authorised Tally Sales and Service Partner and helping Tally users to learn Tally and accounting free through this site

Leave a Reply 72 comments

Akash Garg - 6 years ago Reply

Dear Mahendra,
Really sorry for late response,
And Heartly thankful for this article.this article is really useful for me.
And really thanks for the test.
Sorry I mistake in one Question of 2 mark.(First Question). But I try my best.

Mahendra Rana - 6 years ago Reply

Dear Akash,
Thanks for your input. I am happy to see that you like it.
No problem Akash, people learn from trial and error. Do read more and more on, share your experience and make entry as much as possible on educational/activated tally.erp 9 software. I am sure by following this field you will become an expert in tally.erp 9 and accountancy. In case you face any problem, I am always here to solve the same

anil dutt - 6 years ago Reply

what is difference tally.erp9 original version and cracked version

Ganesh Prasad - 6 years ago Reply

My name is Ganesh I want one year manufacturing voucher entries ( one entry of model ) required.Including Closing Voucher entries,all taxes adjustments voucher entries,error entries retification etc. I am waiting your response.


Mahendra Rana - 6 years ago Reply

Dear Ganesh,
I am sorry, not able to understand your query!
There is no such model as you looking for. you have to read a lot over net. Read, as much as possible.
No one can give you a ready made solution. Accounting is not something like that

Sameera - 6 years ago Reply

Mr Mahendra

How we can enter damage items in tally 9.3
Currenly i am entering as journal ( Accouing voucher ) and DEBIT DAMAGES EXPENSE ACCOUNT AND CREDIT STOCK ACCOUNT.



Mahendra Rana - 6 years ago Reply

I am not sure if the treatment you are using for damage stock is correct.
If I have to manage these transactions, then I will simply pass the inventory of damaged goods in consumption.
the valuation of the stock will be reduced automatically.

Sameera - 6 years ago Reply

Thank your attention & reply for my matter Mr Mahendra,

I am working in Qatar and we are using tally ERP 9. This is licenced softwere. I am confusing this sometimes becouse this is too advance..

Please can u tell me wchich button i should use above my quiry and what are the Ledgers i should create for this. becouse inventory should be reduced & cost should go to as an expense .

Mahendra Rana - 6 years ago Reply

I am sorry last for fews days, I was very busy. I will need to know your query in more details to resolve the same. I will send you a mail please respond the same

kalidas - 6 years ago Reply

how to enter inventory in tally 9.1

Vishal - 5 years ago Reply

Can you explain it with an example???????????

Mahendra Rana - 5 years ago Reply


You can do it yourself with an example!. if you can’t understand it from the simple text given than I am sure you won’t be able to understand it even from example. Please develop a habit of doing things on your own if you want to get it free else join some paid classess

ashish dixit - 5 years ago Reply

how to manage buy 10 get 1 free items in tally erp

sanjay - 5 years ago Reply

Sir, can u explain me what is the entry of damage stock in tally 9 and what additional ledger i need to create for that.

sanjay - 5 years ago Reply

Sir, can you explain me briefly about the damage entry?

Mahendra Rana - 5 years ago Reply

You need to learn basic of accountancy. once you learn it, you will be able to post such entry.

narender singh bisht - 5 years ago Reply

how we will do entry of inventory in tally erp 9

Mahendra Rana - 5 years ago Reply

I don’t help people who give fake Tally serial number.

WASEEM - 5 years ago Reply

Mr Mahendra hi
i want to pass a entry damaged stock(which i cant enter in debit note cause of supplier is not replacing for it) in Tally 9 im trying like this
Damage A/C Dr
Stock A/C Cr in Journal voucher but Stock A/c is not showing in Journal Voucher let you explain how can i pass the entry

Afsar - 5 years ago Reply

Dear Sir,

Could you tell me how to pass the following transaction:-
1. We received some of Stock Quantity free of charge from supplier we want this to be reflected to our ivnentory system.
2.And from free sample received and we distributed to prospective customers for Marketing & Business promotion purpose.
3.Material purchase in regular price & we distributed to prospective customers for Marketing & Business promotion purpose.

I am eagerly waiting for your valuable response.

Take Care


tushar patel - 5 years ago Reply


i need a how to manage entries for a production line,,,

tushar patel - 5 years ago Reply


i need a how to manage entries for a production line,,,(manufacturing company)

Deep Desai - 5 years ago Reply

Mr. Narendra,

Pl. refer our site . . And any query pl. feel to contact us on mob. +91-98xxxxxx
Deep Desai
Mob.: +91-94xxcccc
Email.: desai_xxccc at

Mahendra Rana - 5 years ago Reply

Hello Jaymin and Deep,
I am sorry but I do not allow such kind of advertising on my site.It will be an injustice to my paid advertisers who are purchasing ad spot on our site. So I have removed your contact details
If you are really serious to help tally community than you can buy an ad spot on our site n surely help people..Thanks for visiting our Tally community

Gokul - 5 years ago Reply

Dear Mahendran Sir,

How to Entry on Packing Silp Entry……
and No Effect to original Items….

Mahendra Rana - 5 years ago Reply

Sometimes its hard to understand query especially, I am totally clueless when you write “No effect tot original items ” Only can understand what you meant to say ?

Vimala - 5 years ago Reply

I am also interested to join your team and become a tally master

Pradeep - 5 years ago Reply

Dear Friends, I want to know there is any option in tallyERP9 for entering serial numbers of inventory items. Please send your replays to my mail

Mahendra Rana - 5 years ago Reply

You can use part Number in Inventory to enter serial Number

MOHD DANISH - 5 years ago Reply

how to make production entry in tally……..where raw material used for finished goods

kundan patel - 5 years ago Reply

hi, how to record a voucher for raw material,production consumption,finished goods in tally9

Kapil - 5 years ago Reply

Thanks In Advance

My Question is while passing stock entry i am unable to type it’s serial numbers please help as i hav 400 to 500 handset a day purchase….all have serial number …I can’t enter single single numbers….

as i choose tally except other programs was easily available in market with easy function

shanu - 4 years ago Reply

hi i would like to know how to make entry for the scraps and wastage during manufacturing in  tally9

Vishal - 4 years ago Reply

Can i maintain serial number wise stock in tally.

SHAFI - 4 years ago Reply


raw metirail stock entering with purchases voucher but how can enter finished goods entry in tally to sale them and to know present stock.

suresh g h - 4 years ago Reply

hi sirr how to pass the plant entry in tally 9.ERP please reply me

SURESH G HAGANALLI - 4 years ago Reply

hi sir how to make a entry for brs in tally erp.9 reply

dheeraj - 4 years ago Reply

sir i have a problem in accounting plz help me to get it solved,
i have a garments firm and i got bills of purchase of cloth but i need to convert it in to garments. but problem is, how to book the fabrication exp. and as per fabricator what amount should be in billing, only fabrication amount or total pieces amount, after that i deliver the cloth to fabricator then what entry should be made for cloth transfer.

i ll wait for ur response plz reply soon and if it is possible then send me format of bill of fabricator.


RASHMI - 4 years ago Reply

hello sir,

I am a computer engineer, married since 1 year. my family (in- laws’) is running own business of generator supplying and control panel manufacturing. now for accounting and inventory we are using one DOS based accounting system since years. I want to switch this program from DOS to tally as it does not provide entry for consumable items for our panel manufacturing. Since i am not from this field i am trying to learn our existing software, but now i want to learn tally and will shift the existing data in it.

can you please provide me source from where i can learn tally 9 erp from net?? please give me some web links or reference book name to start tally with scratch as i am not from commerce field.

thanks in advance

skjain - 4 years ago Reply

being a new unit and there is no opening stock, how I will enter the closing stock manualy.
thanks & regards

skjain - 4 years ago Reply

being a new unit and there is no stock, how to feed closing stock in tally 9 mannualy

Rahul Vadhvani - 4 years ago Reply

Dear Sir,
I am sorry to tell you that the entry which you are showing is for transfer of goods form one place to another. For example if goods transfer from Godown 1 to Godown 2 , for this thing this entry is passed. Its not correct entry for manufacture of goods

ANIL DAS - 4 years ago Reply

Dear Sir
I want to know how to enter loss in tally. For eg: Purchase 30 kg of X (Input)and through manufacturing entry it converted to product Y (Out put or finished good). While processing 3 kg loss happened. How can I enter this loss. I want this lose to be reduced from stock and at the end I require the statement of total loss occurred. (company is not come under VAT so there is no need to treat any Tax/VAT

Thanking You.

Mahendra Rana - 4 years ago Reply

Anil Das
That is possible through production/manufacturing vouchers using BOM and scrap items

vivek.k.n. - 4 years ago Reply


thanks for your support though this site , i am a books dealer , i try to use tally for my shop for inventory but i found it is not compact able for this trade .
reason for this is every year the book editions keep changing , but in tally it will not allow duplicate entry similar tittle , and alteration of part no (isbn),author when new edition is printed .

in this field a single author ill write a multiple books and there are same tittle with multiple authors with same title in different authors

i am sorry to say that i installed a pirated tally to check if i can manage the inventory in tally but failed ,if it could have success i would buy a original tally , may be i am wrong in tally configuration or no body to guide me

hope you may help me to solve and use tally and promote to buy a original tally after

once again thank you

Mahendra Rana - 4 years ago Reply

Thanks for your valuable feedback. By applying a little bit customization, you can secure your requirement. I forget the name but a famouse book seller company is using Tally.ERP 9 for its inventories e.g. books. You may find the details in case studies at

raghu - 4 years ago Reply

hi.mere naam raghu.i want 2 solutions to main 2 problems

1.with out sales effected stock can be decreased

2.with out purchase effected stock can be increased in tally ERP. 9

Please give me solutions,please

Sundar - 3 years ago Reply

Hi, please help me how to make the consumption entry in manufacturing compnay.

Jaydeep Patel - 3 years ago Reply

You can join any tally champ class and do basic course. As a computer proficient, you can understood the software perfectly but you also need the accounting terminology to enhance your transactions and finalisation of accounts. All the best.

shab - 3 years ago Reply

how to manage buy 10 get 1 free items in tally erp

farhath - 3 years ago Reply

I want to transfer stock from H.O to branch The Value or the Quantity of the stock is not reduced from the Books of Accounts when material out voucher is used in tally .please let me know how to do it

ashpak - 3 years ago Reply

How to make receipt note entry in tally of Imported material


How to add labour cahrges of a particular item which we have sent for JOb work

M. Balasubramaniam - 3 years ago Reply

HI how could i maintain scrap entries in tally

BITTU - 3 years ago Reply

dear sir
i want to maintane stock in inventory and closing entry next year

Manoj - 3 years ago Reply

Dear sirs,
Am new to learn tally how make purchase orders in tally pls replay me

Narender kumar - 3 years ago Reply

Dear Sir

please help me with below entry in tally erp 9 (Inventory held for repair).

we are purchasing repair parts to use in car. I have entered purchase entry maintain stock of repair item but at the time of consumption of stock for repairing of car I wish to debit repair a/c and credit stock in journal voucher as below

Repairing A/C Dr
To Stock A/C

but I can not see any Stock A/c to credit in Journal Voucher what I see is purchase a/c, sales a/c and other ledger.
now I can not credit sales because its not sales its our self consumption of stock for repairing of cars.

Can you please advise me if I am doing wrong or why stock account is not getting credit in journal voucher.

Thanks for your time and help


k ravi - last year Reply

sir i have a problem working with damaged goods which received from customers.
i want to enter these damaged goods into tally but it should not include in the present stock lies in the go down
so please anybody help on this . i want to create separate location for damaged goods without getting change in the present stock and the balances of parties as well

Mahendra Rana - last year Reply

Create a new Godown say Damaged Goods storage and then in stock journal show the materials you received from your customer in the producution(Destination ) column side

Javed - last year Reply

Dear Mahendra

Can you help me if I pass a Journal Voucher for Stock what will be the impact. Without effecting Party can i Create stock in books.

Mahendra Rana - last year Reply

Hello, Javed,
Stock entries in Tally can be entered in Inventory vouchers.
You do not need to use accounting journal. Instead use Stock journal voucher
Yes, you can create stock in Books. Revert back to me in case if you need any further assistance

P Sreenu - last year Reply

Dear Sir,

Iam working in under one reputation firm, Now i face small trouble to posting cost centre entries, last F Y Salary payment entries done under paymet and journal basis now i should these entires directly done through cost centres by payment voucher. is it correct are not please define.

i will wait for ur reply

By sreenu
Assistants Accounts Manager
District Level
Andaman & Nicobar Islands

Mahendra Rana - last year Reply

Hello P Sreenu,
Are you using Payroll features of Tally.ERP 9 ?

Ras Fibo - last year Reply

i created new company, voucher types, stock group, stock item and when i start issuing materials, then checked in transfer, its not showing, what could i have gone wrong

Mahendra Rana - last year Reply

Hi Ras Fibo
In your company did you enabled Accounts with inventory?
Better you post a screen-shot so that I can look it

Brundaban Rout - last year Reply

Dear Sir,

I have a problem in Accounting in Tally ERP Please help me to get it solved,
I am working as a Medicine Stockiest. But some syrup bottle is damaged. How to pass entry in Accounting Loss / Theft / Damaged of Stock Item? So please solve the problem and send the details.
i ll wait for ur response plz reply soon and if it is possible then send me format of account in loss / damage of goods.
Brundaban Rout

Mahendra Rana - last year Reply

Hello Brundban,

Please pass a stock journal entry for damaged items.
Use zero valued entris via F11

Arindam Jana - last year Reply

Sir I am work as a stock keeper. I donot entry materials in tally erp9 which are come to repairing. Please help me.

Shivangi kandari - last year Reply

How to make an entry for stock item distributed for business promotion in tally erp9

Mahendra Rana - last year Reply

Hello Shivangi,
Pass a zero valued entries in Sales invoices where only quantity will be accounted without the value of the item

dutta - 11 months ago Reply

sir i want to know that how construction company maintain or create its work in progress account under stock in trade?

Hussain - 9 months ago Reply

Sir my name is Hussain. I want to maintain stock of items with same name but of different company. Supose one item is pencil but it can be of natraj or apsara. So how to make bils with company name???

Pranav Bhattacharya - a couple of weeks ago Reply

how to create spare parts of machines and than consuming it during repaires. we are using tally 9

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