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Bad Debt: Accounting entry in tally

One of tally nine reader Mr. Mohammad Saleem  requested me to write about bad debt and accounting of bad debt in tally.

In business bad debt is common in view of accounts and a business unit has always fear of bad debt when goods are being sold on credit period. High bad debt reflects poor sales management and lack of managerial control over the business and over the passage of time, units having high debt in accounts turns to bankruptcy.

bad debt is generally refers to the amount which is doubtful to receive from your debtors. It is also known as bad and doubtful debt.  Bad debt arise under following circumstances:

What is Bad Debt

  • 1) When there is no possibility to recover an amount from you debtor.
    2) Your debtors become insolvent or run away.
    3) All your efforts becomes fruitless to recover the amount.
    4) There is a legal dispute between you and your debtors regarding the quantum or  genuineness   of the debt
  • 5) Under any case, when the management is of the opinion that there is no possibility to recover certain amount
  • How to do accounting entry manual and in tally

  • In tally, bad debt entry is made through a  journal voucher
  • In case of bad debt, the accounting entry are made as under :
    Dr. Bad Debt Account (Under Group Indirect Expenses)
    Cr. Debtors account
    Entry can also be made directly by
    Dr. Profit and loss account
    Cr. Debtors account
  • Suppose, you have sold goods worth of Rs. 3,50,000.00 to one your debtors M/s. Shah Brothers  who is regularly paying your debt. He paid the Rs. 3.25 lac and then he inform you that he is not in a position to pay you balance Rs. 25000.00. You do not want to file  a legal case against your debtor on the matter  to recover your amount and decides to write off the amount as bad debt.
    you will require to pass the below entry:
  • Dr. Bad debt account   Rs. 25000.00
    Cr. Shah & Bros. Rs. 25000.00
    (Being amount written off as per letter dated…… of suppliers… )
  • Things seems to be easy however it is not easy. An Assesses has to prove the legitimate of the amount written off as bad debt. If the Income tax officer reject the amount of bad debt, then the assess will be require to pay tax on such amount written off.
  • Let we go further in the above case. After you have written off the amount of Rs. 25k as bad debt, and then again you have sold fresh goods to  the same customer on credit base then the amount you have written as bad debt will be considered as a suspicious transaction. The tax authority will look this kind of transactions as a way of tax evasion.
  • Bad debt also can be credited to provision for bad debt. that is leaving the debtors account balance unaffected, and creating a provision account for that part of the amount.
    When the unit is not sure of the exact amount that is not possible to write off, they can use provisional figure and in this case, the entry will be made as under :
    Dr. bad debt account (Under group indirect expenses)
    Cr. Provision for bad debt) (under group provision)
    When the figure of bad debt is finalised
    Dr. provision for bad debt
    Cr. Debtors account
  • Generally public limited companies and big organizations always follow this system.
    Impact of bad debt on financial statements
  • like other expenses bad debt is also an expenses which reduce the profit of the company(or increase loss)
    On the other side it decrease or reduce your current assets (Receivable amount from your debtors)
  • a high amount of bad debt indicates mis management in respect of sales and collection policy.
  • Be sure, you can not write off any amount payable to your supplier as bad debt!

If you are not familiar with basic rules of accounting then I suggest you to read my article on basic rules of accounting and some more thumb rules of accounting for a better understanding of accounting

About the Author

Mahendra is founder and CEO of the I Vision Infotech, Authorised Tally Sales and Service Partner and helping Tally users to learn Tally and accounting free through this site

Leave a Reply 16 comments

pitamber sharma - 6 years ago Reply

sir,

really you told very simply

Thanks,

Surendran - 5 years ago Reply

Very useful information.Thanks a lot

Mobile Kid - 5 years ago Reply

if provision for bad debts = 1000; bad debts finalized = 1500

then what will be the entry…How we adjust 500 ?

anksh sharma - 4 years ago Reply

Dr. Bad debt account Rs. 1500.00
Cr. Provision for bad debts Rs. 1000.00
Cr. debtor account Rs. 500.00

Rahul - 4 years ago Reply

Kindly let me know what will be the provision entry if the billing period cover two financial year. For Eg : If the billing period of telephone expenses is 05/03/2012 to 04/04/2012, bill date is 07/04/2012 and the payment date is 24/04/2012. What will be the provision entry for telephone expenses ?

vijay s patil - 4 years ago Reply

under bad debts can we write off loan account or any amount paid under investment ie company share pleas give example how to clear these account

Ranvijay - 4 years ago Reply

suppose we sold goods woth rs. 50000/- plus service tax 12.36% then what shud be the entry for bad debts? can we get credit of service tax on bad debts amount.??

mahender kumar - 3 years ago Reply

hello sir.
i am confuse plz help me ……..can u explain me what is the bad debtors & provision and what is the provision for debters

Suryakanta Nayak - 3 years ago Reply

Sir,
I am glade knowing about baddebt entry , but sir what entry to be passed when bad debt recovered? please reply me.

vinod kumar - 3 years ago Reply

thanx it very easy to understand

Nagaiah d - 3 years ago Reply

sir
iam just confused in bad debts and provision for bad debts

dianah ruth - last year Reply

hi thanks for that info. i am confused about bad debts and provision for bad debts. do you have to create separate accounts for these? What is there difference anyway?

Mahendra Rana - last year Reply

Hello Dianah ruth,
Bad debt means a confirmed figure which is not recoverable. While the provision for bad debt is an estimate (approximate amount ) which may or may not be recoverable.
Yes, Since both are different by nature, you need to create two separate account.

amit patwa - last year Reply

hello sir,please let me know that how to create revaluation account(under which group)and same for realisation account(under which group). thanks in advance

prasad - 10 months ago Reply

hi, i need a entry for bad debts recover in tally.i am confused that i have to pass both recovery entry i.e,dr.bank: cr.baddebts acc(under group indirect exp and then transfer entry i.e, dr.baddebts acc: cr.profit&loss acc.

OR single entry is enough because baddebts acc is already in indirect group.

Alex - 9 months ago Reply

Hi,
In tally how to make the below transaction. I have purchased some materials for project but under indirect exp and not under purchase account but later returned this material and collected cash back. how to make ledger for this. Should we maintain project related material purchase make under purchase account or can we just do it as indiret

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