In the earlier article, I have explained you the main menu of Tally.ERP 9. In this article I will explore with voucher entry section is the real section for inputting accounting data.
In Tally.ERP 9 Voucher entry section is the place where you can feed your data in the software. If the ledger creation is perfect and you post vouchers correctly then Tally.ERP 9 will give you a balance sheet or a trail balance automatically. Voucher entry in an accounting software is the most important basic process. I am posting a special series of articles specifically for voucher entry only. In this series, I will post with all the voucher entry problems and solutions along with case study. but before we go ahead it is better to be familiar with the voucher entry sections. Buttons, options, and menu which are available in this section will increase your knowledge and will help you to quickly post vouchers
Here is the typical main menu of Tally.ERP 9 software which is also called as Gateway of Tally.ERP 9
As in the below screen, you can see Transactions which has Accounting vouchers and Inventory vouchers. (Note that the second option will active only if while creating the company, you have opted Accounts with inventory). If you have not opted this option at the time of company creation, no problem you can activate inventory option any time.
The shortcode to activate Voucher entry is V. Here Voucher Entry means Financial vouchers.
Let’s see which type of Vouchers are there which we can enter and it’s effect on Accounts and Balance Sheet
01. Payment Vouchers (Short Code F5)
When the money is paid from the bank account of the company/firm/individual proprietorship, or from its cash box, the transaction is entered through the Payment Voucher.
When a third-party pays money on your behalf to someone else, Payment voucher can’t be used. In that case, you should use a journal voucher
Effect of the Payment Voucher.
– If you are paying to suppliers, your cash /bank balance will reduce by that amount and your liabilities will reduce.
Here is the voucher Entry section . Look to the right sidebar.
Just have a look to the TOP LEFT sidebar as mentioned payment in red color it displays the current voucher type you have selected and you can pass only payment entry here.
Now look to right sidebar where you can find other voucher types like Receipts, Contra, Journal, Sales, purchases etc.
It also gives shortcode too for e.g. F2 is to select/change the date of the voucher entry.
The top navigation bar shows options like print, export email, upload etc which are useful after passing a voucher.
We will see more about this in coming articles
Some quick Tally tips
If you are on a voucher entry section and you want to view the last vouchers then just press page up!!
You can change the date and then by pressing page up again, and again you can see all the vouchers one by one!