How to enter Receipt Voucher in Tally ?

So, far we had a discussion about how to create a company ?,  Creating a company in Tally is the first step is  learning the basic of accountancy . Now you need to create some ledgers and assign the applicable group to the same.

Today, I will let you know how to post receipt voucher in tally.

Any money/cheque received from debtors against sales Invoices or on Account and  or for all transactions where money  received will be  accounted or entered into Tally.ERP 9 using the Receipt Voucher.

You can use reference  as advance receipt, New, Against or on account if you have enabled bill wise entry in Supplier’s ledger master. It will help you to record transactions bill by bill

To view the Receipt Voucher screen:

Go to Gateway of Tally > Accounting Vouchers

In Tally F6  is  used to enter receipt voucher whether it is a cash receipt or a cheque receipt. No other type of voucher  will be booked through this option.

  • For example, if your company receives money from a customer for an earlier transaction say sales, then the same will be passed  through a Receipt Voucher:
  • Credit the customer account and debit the Cash account, if you receive cash or
  • Debit the Bank account where you need to deposit the money, if you receive Cheques.

Note: Similar to Payment and Contra vouchers, the Receipt voucher can be made using Single entry mode or Voucher mode.

Special Keys for Voucher Narration Field
  • ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.
  • CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Suppose the company receives a payment from a customer against a particular invoice and a Formal Receipt has to be issued acknowledging receipt of the same.

To activate this facility:

Go to Gateway of Tally > Accounts Info > Voucher Types > Alter

  1. Select the Voucher Type Receipt.
  2. Set the option Print Formal Receipt after saving to Yes.
  1. Click Accept to save.

The printed Formal Receipt is shown as below after making the Receipt Entry:

Note: An additional field Name on Receipt appears in the Receipt Voucher screen. The receipt will be printed either with the Ledger Name or the name given in the Name on Receipt field.

To print the Receipt voucher,

Go to Gateway of Tally > Accounts Info > Voucher Types > Alter

  1. Select the Voucher Type Receipt.
  2. Set the option Print after saving voucher to Yes.
  3. Enter a receipt voucher and Tally.ERP 9 prompts to print the Formal Receipt (to be issued) and then the Receipt Voucher (for the company’s records).

If you have any query relating to tally or accountancy, please post it on support forum only.

Special Note

Download all major bank cheque printing configuration from download and installation section of the forum. Thanks for Mr. Manoj Garg, Guest author of tallynine.com for the same