I have talked a lot about business specific accounting solution in the past and I also recommended to renew your Tally.net license to keep your Tally software up to date and to avail the maximum benefits of using Tally.ERP 9. Today, we will discuss about managing Transport Services accounting and documents in Tally.ERP 9.
There is no tutorial avaiable anywhere explaining how to manage
[box type=”info”]Understanding nature of Transport business[/box]
There are a lot of businesses that are solely into providing transport services to various sectors. These businesses have no inventory what so ever, In the case:- the process of goes like , party A sells a set of items to party B. Now this delivery of this item has to be done by the transporter. The transporter( us) will need a copy of the invoice. Based on the invoice a delivery challan will be issued that would carry the items and finally an invoice will be issued for this freight carried. Let us assume that we get an invoice – on which we have to deliver the items. So based on the actual invoice between party A and party B. we raise a delivery challan from the information derived from the invoice. Let us say the invoice has the following information :- Invoice no – of party A being sold to party B. it also contains the information on how much qty is being or is to be transported. And while the delivery note is prepared, we need to give in other details as payment terms that is at what rate the transportation will be done. May have the dispatch no etc. Now we need to capture all this information in the delivery challan from that invoice of party A to party B. and then later issue a service invoice of receivable freight charges from Party B. Let us see how this is done in tally. First let us assume that we have the invoice from party A to party B for the item to be delivered. On this we issue a delivery challan that would also be given at the time of delivery to Party B ( to whom the material is being delivered). Let us see what all ledgers we need to create for this:- Here not that service receiver/provider is set to yes Ledger for delivery – sales Service tax ledger created:- The item is created as :- Delivery note is prepared as :- note the ref no – /002 . while “party A inv no 2″ ( this is the inv no. that we get from party A). The qty is given as please note that we have not given the rate – because as transporter we cannot charge anything on that rate. and the balance sheet will also be reflected correctly. We will see that later. In the delivery note, we will fill in the details of the delivery as :- note that we have also noted the payment terms here, so that we will get to see the payment terms while preparing the sales invoice renamed as service bill. the delivery note tagging is done as :- now preparing the sales voucher :- the details of delivery are already filled and there is no need to re-enter. the item Iron bars is just for information as to show what is being delivered. and we have copied the truck no. ( Ctrl -ALt-C) and pasted it in the item description as shown above. now select the freight ledger :- The service tax details ( 50 MT X 2000Rs/MT) or 50000 Kgs X 2Rs/Kg are:- The sales voucher is prepared as :- Now we are paying the payment as :-
[box type=”info”]Examples of how to manage Transportation business in Tally.ERP 9[/box]
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