I have talked a lot about business specific accounting solution in the past and I also recommended to renew your Tally.net license to keep your Tally software up to date and to avail the maximum benefits of using Tally.ERP 9. Today, we will discuss about managing Transport  Services accounting and documents in Tally.ERP 9.
There is no tutorial avaiable anywhere explaining how to manage

[box type=”info”]Understanding nature of Transport business[/box]

There are a lot of businesses that are solely into providing transport services to various sectors.  These businesses have no inventory what so ever, In the case:- the process  of goes like , party A sells a set of items to party B. Now this delivery of this item has to be done by the transporter. The transporter( us) will need a copy of the invoice. Based on the invoice a delivery challan will be issued that would carry the items and finally an invoice will be issued for this freight carried. Let us assume that we get an invoice – on which we have to deliver the items. So based on the actual invoice between party A and party B. we raise a delivery challan from the information derived from the invoice. Let us say the invoice has the following information :- Invoice no – of party A being sold to party B. it also contains the information on how much qty is being or is to be transported. And while the delivery note is prepared, we need to give in other details as payment terms that is at what rate the transportation will be done. May have the dispatch no etc. Now we need to capture all this information in the delivery challan from that invoice of party A to party B. and then later issue a service invoice of receivable freight charges from Party B. Let us see how this is done in tally. First let us assume that we have the invoice from party A to party B for the item to be delivered. On this we issue a delivery challan that would also be given at the time of delivery to Party B ( to whom the material is being delivered). Let us see what all ledgers we need to create for this:-   Here not that service receiver/provider is set to yes Ledger for delivery – sales Service tax ledger created:- The item is created as :-   Delivery note is prepared as :- note the ref no – /002 . while “party A inv no 2″ ( this is the inv no. that we get from party A). The qty is given as please note that we have not given the rate – because as transporter we cannot charge anything on that rate. and the balance sheet will also be reflected correctly. We will see that later. In the delivery note, we will fill in the details of the delivery as :- note that we have also noted the payment terms here, so that we will get to see the payment terms while preparing the sales invoice renamed as service bill. the delivery note tagging is done as :-   now preparing the sales voucher :- the details of delivery are already filled and there is no need to re-enter. the item Iron bars is just for information as to show what is being delivered. and we have copied the truck no. ( Ctrl -ALt-C) and pasted it in the item description as shown above. now select the freight ledger :- The service tax details ( 50 MT X 2000Rs/MT) or 50000 Kgs X 2Rs/Kg are:- The sales voucher is prepared as :- Now we are paying the payment as :-

[box type=”info”]Examples of how to manage Transportation business in Tally.ERP 9[/box]


Ledger Account
Freight Charges in Tally
Ledger for Delivery



Service Tax in Tally.ERP 9
Iron bar ledger
Delivery Note Entry in Tally.ERP 9
Tally.ERP 9
Supplimentary Details in Tally.ERP 9
Tracking in Tally.ERP 9
Voucher entry in Tally.ERP 9
Service Tax Entry in Tally.ERP 9
How to capture service Tax in Accounting voucher
Expenses allocaiton in Tally.ERP 9
Balance sheet in Tally.ERP 9

The balance sheet is correctly reflected as :- You may also see the service tax details as:-

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*Please note that this article is for educational purpose only, the author does not hold any responsibility whatsoever.

7 thoughts on “Transport Services Management

  1. Wat abt the other side of i mean the receipt side of this like receipt note purchase bill,(frieght given co loader )etc

  2. MOhit agrawal says:

    I am business in transportation sector .I am want to work in tally erp.9 for give information for using tally in transportation business

    1. english required for you says:

      You have to improve english first of all then do the business.

  3. Anonymous says:

    How to download transport version of tally

  4. Dhananjay Singh says:

    I have paid to transporter how to record it in Tally.

  5. Hiten Diixit says:

    Dear its good software
    Basically i am at Lubumbashi- DRCongo
    Do u hve tally 9 in French languague?
    I am cheif accountant in Transport & Logistic company
    we have a odoo software but little bit confusion
    and i am used to tally
    pls guide me

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